Project Administrator

Job Description

The Project Administrator provides methodical, stable support to the Project Management Team. The primary focus is assisting the project management team with serious communication, coordination and documentation, accurate reporting, filing, and compliance related to project and company requirements.

ROLE & RESPONSIBILITIES

  • Provide administrative coordination, communication, and document control for assigned project(s).

  • Assist project managers with reports, schedules, budgets, progress reviews, billings, bids, change orders, submittals, RFI’s, compliance, closeout documents, meeting agendas/notes, etc. per Company standards.

  • Create Purchase Orders with company software for project materials.

  • Maintain working relationships with internal and external team members including field members, vendors, subcontractors, general contractors, and other departments.

  • Establish and set up jobs within the appropriate programs.

  • Maintain various logs, reports, and templates for assigned project(s).

  • Track and record project submittals, RFIs, AWAs, Delay claims, Permits, and other logs that are critical to the success of projects per Company standards.

  • Coordinate and issue drawing and specification packages per Company Standards.

  • Coordinate and schedule meetings, prepare agendas, record, create, and distribute meeting minutes.

  • Comply with all company health, safety, and environmental policies and procedures.

  • Other duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS

  • Education: High school diploma or equivalent

  • Experience: Minimum of two (2) years related experience and/or training.

  • Must be able to type 65-70 words per minute.

  • Effective communication skills, verbal and written.

  • Respect for, and ability to meet, deadlines, including necessary follow-up.

  • Critical thinking and problem-solving capabilities.

  • Ability and mindset to drive teamwork and collaboration.

  • Exhibits respect for and towards all team members regardless of position.

  • Attention to detail.

  • Ability to adapt to change.

  • High level of organizational skills.

  • Experience in Microsoft Teams, Outlook, Word, Excel, Bluebeam, BambooHR, Remarcable, Sage 300 Construction and Real Estate, and productivity software

benefits

  • Medical, Dental, Vision, Hearing and Prescription Drug Insurance

  • Company-Paid Life and Disability Insurance

  • 401(K) Retirement Profit Sharing Plans

  • Paid Time Off

  • Holiday Pay

  • Company provided vehicle and phone

JOB TYPE

This is a full-time, in-person position. Typical work hours are between 8:00 am and 5:00 pm Monday - Friday; however, work may be performed at any time on any day of the week to meet business needs.

Equal Employment Policy

It is the policy of Mark One Electric Co., Inc to offer equal opportunity in all areas of employment to all qualified individuals, regardless of race, color, religion, sex, age, national origin, veterans’ status, sexual orientation, gender identity, disability, or other classes protected by applicable laws.

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